ALRESFORD PARISH COUNCIL
Parish Council Meeting
AGENDA
Notice of meeting
Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday 3rd of July 2024
Face coverings may be worn should attendees wish to do so. Hand sanitiser will be available.
In accordance with the Local Government Act (LGA) 1972, Schedule 12, paragraphs 10 (2) (b) Councillors are hereby summoned to attend the Parish Council Meeting of Alresford Parish Council, by the clerk and proper officer for the purpose of transacting the following business:
Agenda
07.24.133 Announcements. Chairman to make announcements.
07.24.134 Apologies for Absence.
07.24.135 Minutes of the last monthly meeting: To approve the minutes of the meeting of the 5th of June 2024.
07.24.136 Declarations of Interest. Councillors present to declare pecuniary and non-pecuniary interest in agenda items.
07.24.137 Public Forum under the Public Bodies (Admission to Meetings) Act 1960, Section 1 (1) This council is committed to community engagement and welcomes members of the public to contribute in this part of the meeting.
Time limit 3 mins per person. Item limited to 10 minutes.
During the public forum: Members of the public and guests can address the Council on matters presented on the publicised agenda. The Council can only take decisions on agenda items. Matters raised and not on the agenda can be carried forward for a response later. Any questions not presented to the council far enough in advance may be noted and responded to at another time.
After the public forum: Members of the public are asked to respect that this is a meeting to conduct council business and interruptions during the remainder of the meeting are not permitted.
07.24.138 It is resolved to suspend standing orders for the vote on co-option. Council to temporarily suspend standing orders for item 07.24.139 only in order to take a signed paper ballot for the purpose of co-opting candidates to the two vacancies for council.
07.24.139 Co-option. Councillors to vote via a signed paper ballot for the co-option of up to two candidates for the two vacancies on council. The clerk to tally votes cast and announce the result. Co-optees (if in attendance) to sign acceptance of office and join meeting.
07.24.140 Finance Matters. June Finance Report - Council to review and approve.
07.24.141 Planning Matters:
i: Application number: 24/00811/FUL
Mr John Roy - JRoy Properties Location: Orchard Business Units, Cockaynes Lane, Alresford, CO7 8BZ
Proposal Change of use of land and buildings from B2 (general industrial use) to mixed use as Class E, Class B2 and Class B8 use. (retention of)
ii: Application number: 24/00775/FULHH
Mr and Mrs R Elmes, Location: The Shieling, Colchester Main Road, Alresford, CO7 8DQ
Proposal Householder Planning Application - Single storey rear extension with associated alterations.
iii: Application number: 24/00621/FULHH
Matthew Hall Location: 16 Ford Lane, Alresford, CO7 8AS
Proposal: Householder Planning Application - detached summerhouse (following demolition of existing garage)
07.24.142 Recommendations from the Finance Committee. Following the finance committee meeting of June 13th, the committee makes recommendations to council:
i: It is resolved that a direct debit is set up to pay the full Barclaycard balance each month that falls due for the Alresford Parish Council Barclaycard. This is to avoid banking charges when timings of payment runs, conflict with the payment schedule and terms of Barclaycard.
ii: It is resolved that Alresford Parish Council opens a third bank account, to further protect public funds under the banking guarantee scheme. It is recommended to open a Redwood 35 day notice Business Saving Account which offers a 4.1% interest rate.
07.24.143 Staunton Gate Bee Hives. Council to discuss, consider and decide on whether to give permission to Taylor Wimpey London to provide Bee Hives and an employed beekeeper (at no cost to council), on soon to be acquired land which will come under Parish Council Control.
07.24.144 Hedgehog Highway Project: Hedgehogs R Us Highway Project - Hedgehogs R Us
Council to discuss and consider involvement in the initiative adopted by more than 260 parish and town councils, to deliver and promote hedgehog highways for this threatened and declining species, which helps to promote good garden health and biodiversity. Cost of 50 hedgehog fencing gateways is £150 or £3 per unit. Councillors to decide on joining the scheme and approving the cost.
07.24.145 District Councillor’s report (Written Report) and 5 min verbal report.
07.24.146 Essex County Councillor Report (Written Report) and 5 min verbal report.
07.24.147 Sewer installation-Public Toilet Block: Council to discuss costs and consider next steps.
07.24.148 Council to discuss and approve the council response to the windfarm and pylon consultation.
07.24.149 Lufkins Farm, On-site Processing, consultant report. Council to discuss and provide feedback to consultant.
07.24.150 History Notice Boards: Update, and funding from Community Reach. Councillors to discuss.
07.24.151 PCSO/Police Report.
07.24.152 Clerks Report.
07.24.153 Meeting Ends
Prepared by the Clerk/Proper Officer: Matt Cooke Published: 26.06.2024
Notice of ROAD CLOSURES:
16.07.24 Coppice Road Alresford
ROAD TRAFFIC REGULATION ACT 1984 - SECTION 14(1)
ROAD TRAFFIC REGULATION ACT 1984 - SECTION 14(1)
Temporary Traffic Regulation Order of Coppice Road, Alresford
Please click on the following link https://one.network/?tm=138339155 to find details of the intended closure of Coppice Road, due to commence on 16th July 2024 for 3 days. The closure is required for the safety of the public and workforce while Essex County Council undertakes gully and frame replacement.
Essex Streetworks Team
21.07.24 Station Road Alresford
ROAD TRAFFIC REGULATION ACT 1984 - SECTION 14(1)
Temporary Traffic Regulation Order of Station Road, Alresford CP
Please click on the following link https://one.network/?tm=138282034 to find details of the intended closure of Station Road, due to commence on 21st July 2024 for 7 hours. The closure is required for the safety of the public and workforce while Network Rail Infrastructure Ltd undertakes track repair.
Essex Streetworks Team
ALRESFORD PARISH COUNCIL
NOTICE OF COMMITTEE MEETING - THE FINANCE COMMITTEE
Thursday 13th June 2024 at 10.00am
To: Members of the Alresford Parish Council Finance Committee
You are hereby summoned to attend a meeting of the Finance Committee to be held on Thursday 13th June 2024 in the Pavilion, Ford Lane.
The press and members of public are cordially invited to attend.
Agenda
|
24/011 |
Apologies for absence: To note any apologies.
|
|
24/012 |
Declaration of interests: To state any interests in the below agenda items.
|
|
24/013 |
Minutes of the last Meeting: To approve and sign the minutes of the meeting of the 21st March 2024.
|
|
24/014 |
To receive an update on actions from the last meeting not covered elsewhere in this agenda.
|
|
24/015 |
Summary of 4th Quarter of 2023/24. The summary has been circulated. To review any material variances and answer any questions. To review reserves.
|
|
24/016 |
Financial Regulations NALC produced New Model Financial Regulations for Local Council in April 2024. To review the New Model and agree the adaptations of the template for the council.
|
|
24/017 |
Payment Cards i) Barclaycard. To discuss a recommendation to council that the full balance due be paid by direct debit every month. ii) Equals cards. To discuss a recommendation to council that it opens an Equals account for the purpose of providing named employees with a pre-paid card. To consider working balances for each card.
|
|
24/018 |
Savings Accounts To discuss the opening an additional savings account/s and options available.
|
|
24/019 |
Date of next meeting. The next meeting will be to review the year end finances.
|
|
24/020 |
Meeting closes. |
|
|
|
|
|
|
Angela Baxter - RFO 15th March 2024
ALRESFORD PARISH COUNCIL
Parish Council Meeting
AGENDA
Notice of meeting
Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday 5th of June 2024
Face coverings may be worn should attendees wish to do so. Hand sanitiser will be available.
In accordance with the Local Government Act (LGA) 1972, Schedule 12, paragraphs 10 (2) (b) Councillors are hereby summoned to attend the Parish Council Meeting of Alresford Parish Council, by the clerk and proper officer for the purpose of transacting the following business:
Agenda
ALRESFORD PARISH COUNCIL
Annual Parish Council Meeting
Notice of meeting Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday 1st of May 2024.
Face coverings may be worn should attendees wish to do so. Hand sanitiser will be available.
In accordance with the Local Government Act (LGA) 1972, Schedule 12, paragraphs 10 (2) (b) Councillors are hereby summoned to attend the Parish Council Meeting of Alresford Parish Council, by the clerk and proper officer for the purpose of transacting the following business:
Agenda
prepared by the Clerk /Proper Officer: Matt Cooke 27.04.24
ALRESFORD PARISH COUNCIL
Parish Council Meeting
Notice of meeting Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday 3rd of April 2024.
Face coverings may be worn should attendees wish to do so. Hand sanitiser will be available.
In accordance with the Local Government Act (LGA) 1972, Schedule 12, paragraphs 10 (2) (b) Councillors are hereby summoned to attend the Parish Council Meeting of Alresford Parish Council, by the clerk and proper officer for the purpose of transacting the following business:
Agenda
File: 04_2023_Agenda_APC-1.docx
Prepared by the Clerk/Proper Officer: Matt Cooke 26.03.24
Essex County Council Minerals Planning Consultation
Please find below documents and web links in order to make your views known to the Essex County Council Mineral Planning consultation.
Additionally we publish the councils collective response to proposed sites A67 and A71.
DEADLINE FOR SUBMISSIONS EXTENDED TO APRIL 9th
File: 02_ChurchFarmA67response7finalECC.pdf
File: 03_LodgeFarmA71Response3finalECC.pdf
File: Responseform-Candidatesitesreport1.pdf
File: essex-minerals-local-plan-adopted-july-2014.pdf
URL: https://consultations.essex.gov.uk/planning/rmlpr-2024/
Hard copies of objections can be mailed to:
Freepost RTKH-XUBZ-CJZS,
Essex County Council,
Minerals Planning Consultation,
County Hall,
Chelmsford,
Essex,
CM1 1QH
ALRESFORD PARISH COUNCIL
NOTICE OF COMMITTEE MEETING - THE FINANCE COMMITTEE
Thursday 21st March 2024 at 10.00am
To: Members of the Alresford Parish Council Finance Committee
You are hereby summoned to attend a meeting of the Finance Committee to be held on Thursday 21st March 2024 in the Pavilion, Ford Lane.
The press and members of public are cordially invited to attend.
Agenda
File: FinanceCommitteeAgenda21stMarch2024.pdf
Angela Baxter - RFO 15th March 2024
ALRESFORD PARISH COUNCIL
Parish Council Meeting
Notice of meeting
Meeting to be held in the Pavilion (main room), Ford Lane, Alresford at 7.30pm on Wednesday 6th of March 2024.
Face coverings may be worn should attendees wish to do so. Hand sanitiser will be available.
In accordance with the Local Government Act (LGA) 1972, Schedule 12, paragraphs 10 (2) (b) Councillors are hereby summoned to attend the Parish Council Meeting of Alresford Parish Council, by the clerk and proper officer for the purpose of transacting the following business:
Agenda
Prepared by the Clerk/Proper Officer: Matt Cooke 27.02.24